Intelligent data capture (IDC) technology is enhancing efficiency in document processing. It provides solutions that automate and streamline the extraction of valuable information from various documents, including your invoices, forms, and contracts. Here we explain how intelligent data capture reduces manual data entry, minimizes human errors, accelerates processing times, and enhances overall productivity for your organization.
In seconds, IDC lets you extract meaningful information from unstructured data, such as product images and structured text-based data sources. As a result, you can reduce manual data across your enterprise.
Intelligent data capture software uses advanced algorithms, AI, and machine learning to recognize, classify and extract relevant data. As a result, you eliminate manual entry and improve data accuracy. In document management, the AI can tell the difference between an invoice and a purchase order or use information from an image to tie it to something like a product description. Information is validated before adding it to your document management software or business systems such as enterprise resource planning software.
Unlike Optical Character Recognition (OCR), the technology doesn’t just identify the information but also extracts it ready for input as required. Machine learning also continues to improve recognition, absorbing corrections, and adjustments your team makes and adding that new data to its algorithms to use the next time around.
IDC is an exceptional tool used for intelligent document processing across all industries and departments. For example, you can automate Accounts Payable processes using IDC. First, it recognizes criteria such as due dates or vendors on invoices and can use that information to match it to purchase orders for verification. It can also automate your invoice authorization process, recognizing names on documents such as invoices and routing them to the right person for approval. Intelligent data capture services can introduce you to this exceptional tool.
You can automate data entry using IDC to recognize machine-readable characters, which are automatically captured and translated into data. Instead of sorting through papers and manually entering the data, the information is scanned and captured, ready for input into various business management software applications. Manual keying becomes a thing of the past for many of the paper documents your company deals with daily.
Through automated data capture, the errors made during the manual keying process are eliminated. The data is 100% accurate as it is captured and input based on the exact same characters on the paper documents. In the rare case where the technology misunderstands the information, corrections are noted via machine learning, so the error never happens again. Finding the right IDC software sets automated processes in motion.
There are several ways IDC accelerates processing time, including:
The right IDC service provider can demonstrate IDC capabilities.
IDC end-users experience overall enhanced productivity, including:
Regardless of your industry, you can avoid disruptions and slow manual processes to remain more responsive to customers. You can create more productive work environments to help retain top performers and avoid outdated business processes that lead to inaccuracies and errors. IDC improves the entire digitalization process allowing you to solve paper-related challenges and become more scalable. As a result, you can generate enhanced revenue streams through improved efficiency across all business functions with the right IDC software.
There are several benefits of using IDC that impact your entire enterprise, including:
IDC helps reduce costs throughout your organization, including:
Data capture using IDC creates a single function for all data making a seamless process that distributes data across the enterprise. It also allows you to identify, categorize instantly, and index new data, so it is available via a document storage system in seconds. AI also uses machine learning to recognize new document types without additional programming, new software, or human input.
A mix of home and office workers calls for synergy in information sharing. Collaboration is facilitated for improved interaction across all departments, with vendors/suppliers, your entire team on-site or offsite, and even your customers.
Automated routing uses role/permission-based authorization to control who sees what. It also uses a secure platform to reduce the risk of data breaches, loss, and damage. Everything is stored and accessed via a single source, improving compliance and retention. Using specific classifications for data and audit trails based on access and use, you retain records proving that industry, government, and organizational policies are not violated.
Audit trails also ensure transparency across the enterprise and improve accountability with simple document tracking. Everyone uses the same platform where data is captured, stored, and shared with improved verification and routing using software to automate your data processing.
IDC services streamline the data capture process and automate entry, verification, approvals, and workflows. You reduce human errors, improve efficiency, and save money across your organization.
If you would like to witness IDC in action, speak to the intelligent data capture services team at MEDI to set up a demo today.